Oh, I'm so excited to introduce you to a new awesome contributor to this here BIZtips blog, Caroline Devoy, from jcaroline creative! You may know her as your source for all things creative, but she's also an accountant and will be stopping by 1-2 times a month with accounting and money related advice. I think anyone who can make me laugh out loud while reading about taxes is a good lady to have around, so, without further ado, here's her first timely installment...
Tax Planning for Procrastinators a guest post by Caroline Devoy
{photo by Amit Gupta. Tax day in NYC. Don't let this be you.}
Too late to do tax planning for 2008 for you business filers? Heck
no. But in 28 days it will be! It is too late to change the outcome of
your year, but you can spend some time making sure you find every expense possible before you file. For purposes of this post, I'm only
focusing on your business return (Schedule C) due April 15. Not getting into
the personal stuff. Personal stuff, yes. Personal tax stuff, no.
For those of you that don't keep "accounting" records during the
year, don't stress. Accounting is not a revenue-generating activity and
though necessary, it is not a good use of your time. So, don't beat
yourself up. But you do need to pull together your information in order
to comply with the government. Here is a plan to do that:
Sit down with your checkbook (or bank statements), your credit card
statements and your PayPal account. Any money you received or spent in
your business went through one of these accounts, yes? Oh, and grab a
calculator and paper or a computer and let's start grouping these
numbers together. I'm also assuming that most of you are cash basis
taxpayers, meaning you don't report anything where cash did not change
hands. If that isn't the case, go beat up the accountant that didn't
make you a cash-basis taxpayer. By default, individuals (Schedule C
filers) are cash basis.
Income is pretty easy. If you got money for virtually anything, it
is taxable income to your business. You may have received some
1099-Misc from your clients, but they should just replicate what you
already knew from your checkbook. Paperclip them together nicely and
stuff them in your tax folder. Also, remember that any money you put into
your business personally or any loans you received are not income.
Expenses are where it gets exciting. Really. The IRS says any
expenses are deductible that are considered "ordinary and necessary"
for your business. So if the expense is for your business, it is
deductible. (Okay, there are a few exceptions, but start by assuming
EVERYTHING is deductible and then we can eliminate later.) Obviously,
what is ordinary and necessary for a graphic designer is different than
what is ordinary and necessary for a plumber. You are the authority
on what is ordinary and necessary for your business. Of course, the IRS
can argue with you, but we'll worry about that later.
Start with a spreadsheet of basic expenses and then put
everything you spent for the year in one of these categories. Here's a
list to get you started: